Terms & Conditions for
Tour Bookings

Tour booking and methods of payment
All tours will be booked on a first come, first served basis. All tour bookings must be accompanied by the appropriate payment. The tour booking will only be confirmed upon receipt of payment in full. All payments must be received in full by 20 June 2008.

Payment must be made in advance by credit card or by bank transfer in EUR only. Personal cheques or company cheques will not be accepted. All bank costs and money transfer costs must be prepaid by the transmitter.

Confirmation
A confirmation letter will be sent by e-mail and will include your tour booking number and other important information.

Language
All tours will be in English.

Prices
All prices quoted are in EUR and include local taxes at the time of printing. If tax laws change, such changes will be reflected at the time of sale.

Cancellation of tours
Notification of cancellation must be received in writing by the AIDS 2008 Tours Department at tours@aids2008.org on or before 20 June 2008. Refunds in full will be sent after the close of the conference and will be made in the same form as the original transaction. For original payments made by bank transfer, the cancellation notification must indicate a bank account to which a refund may be remitted. Credit will not be given for unattended tours or early termination of attendance. No refunds can be made for cancellations received on or after 21 June 2008.

All information regarding the tours is correct at the time of printing. The AIDS 2008 Tours Department reserves the right to modify the programme, which is published as an indication only.

Tour conditions and cancellations
A minimum number of participants are required for each tour. The AIDS 2008 Tours Department reserves the right to modify itineraries or cancel tours due to insufficient numbers. In the event of a tour cancellation, payment will be refunded in full after the conference. 

Disclaimer
In the event of force majeure, the conference organizers and/or its agents have the right to immediately alter or cancel, without prior notice, any of the tour arrangements, timetables, plans or other items, relating directly or indirectly to the AIDS 2008 tour programme, for any cause beyond its reasonable control. The participants shall not be entitled to any compensation for any loss, damage, or inconvenience that results in such alteration or cancellation.

Travel insurance is not included and participants are therefore advised to take out their own travel insurance and to extend their policy to cover personal possessions as the conference does not cover individuals against cancellation of tour bookings or theft or damage to belongings. Tours may be subject to cancellation should minimum numbers not be reached.